GUIDELINES
A dedicated ppt conference template (in 16:9) is available HERE (not mandatory) for the download in support to the oral presenters
ORAL PRESENTERS
The presenters are kindly requested to upload their presentations on the dedicated laptop of the speaker ready corner located in the Big Hall conference room, a technician, and a member of the Organising Team will be present to assist during the process. Presentations will have to be uploaded via USB stick up to 30 minutes before the start of the session. Presenters are allocated a 12-minute slot each, including 2 minutes for Q&A. IMPORTANT: Oral presenters are also asked to include one slide in their presentation with 1 to 3 recommendations to EC and ESA on issues (related to the theme of the session) that should be addressed by future R&D activities, and possibly another recommendation to EC and ESA for future R&D activities related to EO for agriculture”.
We therefore expect that your presentation does not exceed 10 minutes. Given the high number of presentations, the chairs will have to be extremely strict with the schedule.
Before doing so, please check the online program for the following information:
- Date of the presentation
- Title of the session
- Order of the presentation (e.g., 1st, 2nd, 3rd….)
File name convention and format
Please name your presentation according to the following:
- Presentation Order in the session
- Presenter Last name
E.g., 01_Brown.pptx/pdf
For each accepted contribution you can upload one file (max 230MB) as ppt, pptx or pdf. The suggested format for presentation is 16:9. Presenters are advised to check prior to their session start if formulas/animations/videos are shown correctly. Please ensure you are in the session room at least 30 minutes before the session begins to meet with the session chairs, who will be near the stage. The presenters must change the slides with the “slide advance device” placed on the podium. Any presentation from personal laptops is not allowed to ensure a smooth program running and minimise the transition time between presentations.
Following the event, the presentations may be published online.
Should you NOT want your presentation to be published, kindly advise the workshop oraniser in this respect.
The Sessions are also live streamed and recorded for re-watch purpose. If you don’t want to be captured, please advise the organiser in this respect.
POSTER PRESENTERS
Content: Posters may present research results or research plans.
The required poster size is A0, portrait orientation. Poster width should not exceed 90 cm (36″) height should not exceed 122 cm (48″).
Poster authors are expected to present their posters to the scientific community during one of the two dedicated poster sessions to be held on 13 and 15 May 2024 from 18:00 to 19:00 in the Tent outside the Big Hall room. Poster presenters are kindly invited to consult the online program to check on which day their poster is assigned. Lunch and coffee breaks could also be opportunities to present the posters. Please take the opportunity to read other posters and exchange contact information.
Mounting
Poster presenters should bring their posters already printed. No printing of the posters will be possible onsite. All posters should be mounted before the poster session(s), i.e. 13 May between 12:00 and 15:30, and 15 May between 08:30 and 17:00. Material for mounting the posters will be provided at the poster session area. Please check that your poster is located on the correct board. The poster list will be available in the Tent. IMPORTANT : Posters mounted on 13 May should be dismounted by 14 May 19:00, and those mounted on 15 May should be dismounted before the end of the workshop. Those that have not been removed in time will be disposed off.
Printing Services in the Frascati Area
The posters can also be printed through some printing services in Frascati to avoid carrying the poster on the airplane. If the poster authors would like to print their portrait A0 posters, they can refer to the shops below that offer A0 color printing services:
- Mascelli, Via Bezzecca, 11 00044 Frascati, 06 942 0379 Mascelli – Belle Arti – Forniture per Belle Arti, Cartoleria, Copia e Stampa – Art supply, Stationery store in Frascati (business.site)
- M.G.S, Via Mentana 22 00044 Frascati, 06 8629 6488 M.G.S. srl Studio Grafico – Stampa digitale – Tipografia Digitale (business.site)
- Mascelli, Via Piccolomini 22 00044 Frascati, 06 9417603 Fotocopie di tutti i formati | Frascati, RM | Punto Copie (puntocopiefrascati.it)
For any enquiries related to the guidelines please contact: